Why the Right PM Team Makes All of the Difference

By: Ken Baldesi, VP, Client Services

Taking on an eDiscovery project might sound a like a formidable task considering how many electronic records exist nowadays. The amount of evidence and other pertinent information that needs to be organized is usually enormous.

How this information is pulled together will greatly impact the eDiscovery and litigation process. Being able to call up ESI at will without errors or mistakes in the records is where the right project management team can make all the difference.

Here are some tips for putting together the best team for your project, plus the essential steps they need to take.

Creating an Open Flow of Communication

Keeping a flow of communication regarding what tasks are outstanding, who each task is assigned to, and the status of all tasks becomes top priority. The sheer volume of data being turned into ESI will be vast. Something like project management office software can help you keep track of these matters. As a result of effective task management, the team knows where they are in the project and can avoid major blunders.

Considering that the preservation of metadata is an important part of eDiscovery to avoid any signs of tampering, don’t let your team assume everyone can work alone without conferral.

Setting objectives and defining the scope of the project will be the ultimate starting point to set the bar for communication. In today’s times, this might involve having to communicate remotely. To keep the project on track, make sure those methods of communication are reliable.

Creating a time management schedule is also important to keep the project on the right timetable.

For more tips on building open communication channels during an eDiscovery project, read our blog “Bridging the Gap Between Legal and Technology Communication During Complex eDiscovery Matters.”

Managing the Costs

Keeping the budget realistic and on-track is key to managing costs. Maintaining a budget and sticking with it through the entire project can help keep costly surprises or sudden delays to a minimum.

One way to avoid pitfalls is to assess all risks before work starts.

Proactive communication is another way to effectively manage costs, especially when unanticipated budget or scheduling issues arise and are unavoidable. 

Covering Digital Security

Do you have a team ready to take on any cyber risks involved with an eDiscovery project? Some of these matters could go on for months, if not years. Cyber attacks could occur while work ensues. Hacking could also happen, something potentially harmful if loading personal legal documents into the database.

Building a security infrastructure that’s reliable will need prior planning and a comprehensive incident response plan should be part of this so any problem can quickly be resolved in the future.

What kind of management team can you really turn to with this much reliability? We can help here at Innovative Discovery.

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